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SAP Fieldglass MCP Server

Create a powerful Model Context Protocol (MCP) server for SAP Fieldglass in minutes with our AI Gateway. This guide walks you through setting up seamless vendor management system (VMS) integration with comprehensive contingent workforce and services procurement capabilities with instant OAuth authentication.

About SAP Fieldglass API​

SAP Fieldglass is a cloud-based Vendor Management System (VMS) and services procurement platform that helps organizations manage their external workforce, including contingent workers, statement of work (SOW) engagements, and vendor relationships. The API provides access to requisitions, candidates, work orders, timesheets, invoices, and vendor management.

Key Capabilities​

  • Contingent Workforce: Manage temporary and contract workers
  • Services Procurement: SOW-based project management
  • Vendor Management: Supplier relationship management
  • Timesheet Management: Time tracking and approval
  • Invoice Processing: Vendor invoice management
  • Candidate Management: Talent acquisition for contingent roles
  • Compliance: Worker classification and regulatory compliance
  • Analytics: Workforce and spend analytics

API Features​

  • REST API: Modern RESTful interface
  • OAuth 2.0: Secure authentication
  • Real-time Updates: Instant workforce data
  • Bulk Operations: Mass data processing
  • Workflow Automation: Automated approval processes
  • Integration: Connect to HRIS, ERP, and ATS systems
  • Mobile Support: Access on any device
  • Multi-language: Global workforce support

What You Can Do with SAP Fieldglass MCP Server​

The MCP server transforms SAP Fieldglass API into a natural language interface, enabling AI agents to:

Requisition Management​

  • Job Requisitions

    • "Create requisition for Java developer contractor"
    • "Post job opening to preferred vendors"
    • "Update requisition requirements and budget"
    • "Track requisition status and submissions"

  • Requisition Approvals

    • "Route requisition for manager approval"
    • "Review and approve pending requisitions"
    • "Request changes to requisition details"
    • "Track approval workflow status"

  • Requisition Analytics

    • "Show time-to-fill for open requisitions"
    • "Analyze requisition by department"
    • "Track vendor response rates"
    • "Generate requisition pipeline report"

Candidate & Worker Management​

  • Candidate Submissions

    • "Review candidate profiles for requisition"
    • "Compare submitted candidates"
    • "Rate and rank candidates"
    • "Request candidate interviews"

  • Worker Onboarding

    • "Convert approved candidate to worker"
    • "Complete worker onboarding checklist"
    • "Set up worker access and badges"
    • "Track onboarding completion status"

  • Worker Lifecycle

    • "Extend worker assignment duration"
    • "Update worker rate or role"
    • "Process worker off-boarding"
    • "Track worker performance reviews"

Work Order & Assignment Management​

  • Work Order Creation

    • "Create work order from approved requisition"
    • "Generate SOW-based engagement"
    • "Set up milestone-based project"
    • "Define deliverables and acceptance criteria"

  • Assignment Management

    • "Assign contractor to project"
    • "Update assignment details and schedule"
    • "Extend or terminate assignment"
    • "Track assignment status and completion"

  • Rate & Budget Management

    • "Set hourly billing rates"
    • "Define rate card by skill level"
    • "Monitor spend against budget"
    • "Track rate changes over time"

Timesheet Management​

  • Time Entry

    • "Submit weekly timesheet for approval"
    • "Log hours by project and task"
    • "Enter overtime and premium hours"
    • "Track billable vs non-billable time"

  • Time Approval

    • "Approve pending timesheets"
    • "Request timesheet corrections"
    • "Bulk approve team timesheets"
    • "Track approval status"

  • Time Analytics

    • "Analyze hours by worker and project"
    • "Monitor overtime trends"
    • "Calculate average utilization rate"
    • "Generate timesheet compliance report"

Invoice & Payment Management​

  • Invoice Processing

    • "Generate invoice from approved timesheets"
    • "Review and validate vendor invoices"
    • "Match invoice to work order"
    • "Track invoice approval workflow"

  • Payment Processing

    • "Approve invoices for payment"
    • "Process payment to vendors"
    • "Track payment status"
    • "Generate payment reconciliation report"

  • Invoice Analytics

    • "Analyze spend by vendor"
    • "Track invoice cycle time"
    • "Monitor payment terms compliance"
    • "Generate accounts payable aging"

Vendor Management​

  • Vendor Onboarding

    • "Register new staffing supplier"
    • "Complete vendor qualification"
    • "Verify vendor certifications"
    • "Set up vendor profile and contacts"

  • Vendor Performance

    • "Track vendor fill rates"
    • "Monitor vendor quality metrics"
    • "Rate vendor performance"
    • "Generate vendor scorecard"

  • Vendor Relationships

    • "Manage preferred vendor list"
    • "Set vendor tier levels"
    • "Track vendor diversity status"
    • "Monitor vendor compliance"

SOW & Services Procurement​

  • SOW Management

    • "Create statement of work for project"
    • "Define SOW milestones and deliverables"
    • "Track SOW execution and completion"
    • "Manage scope changes and amendments"

  • Services Procurement

    • "Source professional services"
    • "Evaluate service provider proposals"
    • "Award services contract"
    • "Monitor services delivery"

  • Project Tracking

    • "Track SOW project progress"
    • "Monitor milestone completion"
    • "Review deliverable acceptance"
    • "Generate project status report"

Compliance & Worker Classification​

  • Worker Classification

    • "Verify worker employment status"
    • "Assess independent contractor classification"
    • "Document co-employment risks"
    • "Track classification decisions"

  • Regulatory Compliance

    • "Monitor visa and work authorization"
    • "Track background check completion"
    • "Verify I-9 documentation"
    • "Ensure drug screening compliance"

  • Policy Enforcement

    • "Validate against procurement policies"
    • "Check contract worker tenure limits"
    • "Monitor contingent spend caps"
    • "Enforce approval hierarchies"

Reporting & Analytics​

  • Workforce Analytics

    • "Analyze contingent workforce by skill"
    • "Track worker demographics"
    • "Monitor workforce utilization"
    • "Compare contract vs FTE costs"

  • Spend Analytics

    • "Show total contingent spend by category"
    • "Analyze spend by vendor and location"
    • "Track cost savings initiatives"
    • "Generate quarterly spend report"

  • Operational Metrics

    • "Calculate time-to-fill metrics"
    • "Track vendor fill rates"
    • "Monitor invoice processing time"
    • "Analyze timesheet approval cycle"

Talent Acquisition Integration​

  • Candidate Sourcing

    • "Post job to vendor networks"
    • "Search candidate database"
    • "Manage candidate pipeline"
    • "Track candidate source effectiveness"

  • Recruiting Workflow

    • "Screen submitted candidates"
    • "Schedule candidate interviews"
    • "Collect interview feedback"
    • "Make offer to candidate"

  • Talent Pool Management

    • "Build bench of qualified contractors"
    • "Track candidate availability"
    • "Maintain talent community"
    • "Re-engage past contractors"

Financial Integration​

  • ERP Integration

    • "Sync vendor master data with ERP"
    • "Export approved invoices to AP"
    • "Post contingent labor costs to GL"
    • "Reconcile payments with finance"

  • Budget Management

    • "Check budget availability"
    • "Allocate costs to cost centers"
    • "Track budget consumption"
    • "Generate budget variance reports"

  • Accruals & Forecasting

    • "Calculate accrued expenses"
    • "Forecast contingent labor costs"
    • "Project future spending"
    • "Generate financial forecasts"

Mobile Workforce Management​

  • Mobile Time Entry

    • "Enable mobile timesheet submission"
    • "Allow time entry from field"
    • "Support offline time tracking"
    • "Sync data when connected"

  • Mobile Approvals

    • "Approve timesheets on mobile"
    • "Review invoices on tablet"
    • "Access worker information mobile"
    • "Receive mobile notifications"

Program Administration​

  • User Management

    • "Create hiring manager account"
    • "Assign user roles and permissions"
    • "Manage user access"
    • "Track user activity"

  • Configuration

    • "Set up approval workflows"
    • "Configure rate tables"
    • "Define job classifications"
    • "Customize fields and forms"

  • Audit & Controls

    • "Generate audit trail report"
    • "Track system changes"
    • "Monitor compliance violations"
    • "Review security access"

Integration & Automation​

  • HRIS Integration

    • "Sync worker data with HR system"
    • "Update employee records"
    • "Integrate with talent management"
    • "Connect to learning systems"

  • Workflow Automation

    • "Automate requisition routing"
    • "Trigger approval notifications"
    • "Schedule report distribution"
    • "Automate data synchronization"

  • Third-Party Tools

    • "Connect to applicant tracking systems"
    • "Integrate with background check providers"
    • "Link to payroll systems"
    • "Export to analytics platforms"

Prerequisites​

Before you begin, ensure you have:

  1. SAP Fieldglass Account

    • Active SAP Fieldglass tenant
    • Appropriate user permissions for API access
    • API access enabled by Fieldglass administrator

  2. OAuth 2.0 Configuration

    • OAuth Client registered in Fieldglass
    • Client ID and Client Secret
    • Appropriate API scopes granted (read, write, approve, admin)

  3. AI Gateway Account

Setup Instructions​

Step 1: Configure OAuth in SAP Fieldglass​

  1. Access Fieldglass Administration

    • Log in to SAP Fieldglass as administrator
    • Navigate to Admin → Integration → OAuth Clients

  2. Create OAuth Client

    • Click Create New OAuth Client
    • Set Client Name: AI Gateway Integration
    • Set Client Type: Web Application
    • Note the generated Client ID and Client Secret

  3. Configure OAuth Settings

    • Set Authorization Grant Type: Authorization Code
    • Add Redirect URI: https://gateway.aigateway.cequence.ai/oauth/callback
    • Select required Scopes:
      • read - Read data
      • write - Create and update records
      • approve - Approval operations
      • admin - Administrative access
    • Save the OAuth client configuration

  4. Grant API Permissions

    • Enable API access for the OAuth client
    • Configure data access permissions
    • Set rate limits if required
    • Test API connectivity

Step 2: Create MCP Server in AI Gateway​

  1. Access AI Gateway Portal

  2. Select SAP Fieldglass

    • Choose SAP Fieldglass from the application list
    • Click Next to proceed

  3. Configure OAuth Settings

    • Authorization URL: https://api.fieldglass.net/oauth/authorize
    • Token URL: https://api.fieldglass.net/oauth/token
    • Client ID: Paste from Fieldglass OAuth client
    • Client Secret: Paste from Fieldglass OAuth client
    • Scopes: Select required scopes (read, write, approve, admin)

  4. Complete OAuth Flow

    • Click Authorize to initiate OAuth flow
    • Log in to SAP Fieldglass when prompted
    • Approve the authorization request
    • Verify successful connection

  5. Configure Gateway Settings

    • Set gateway name (e.g., "Contingent Workforce Platform")
    • Configure rate limiting if needed
    • Set usage quotas based on your plan
    • Click Create Gateway

Step 3: Test the Connection​

  1. Verify Setup

    curl -X GET "https://gateway.aigateway.cequence.ai/v1/fieldglass/requisitions" \
      -H "Authorization: Bearer YOUR_GATEWAY_TOKEN"

  2. Test Basic Operations

    • Retrieve requisitions
    • Query workers
    • Check timesheets
    • Verify data access

Using Your SAP Fieldglass MCP Server​

Setup Instructions:

Example Prompts​

Try these natural language queries:

"Create requisition for senior Java developer"
"Show all open contractor positions"
"Approve pending timesheets for my team"
"What's our total contingent spend this quarter?"
"List top performing vendors by fill rate"
"Generate workforce analytics report"

API Scopes & Permissions​

Available Scopes​

ScopeDescriptionRequired For
readRead access to VMS dataReporting, queries
writeCreate and update recordsRequisitions, work orders
approveApproval operationsTimesheet, invoice approvals
adminAdministrative accessSystem configuration

Best Practices​

  • Use minimum required scopes for security
  • Create service accounts for integrations
  • Rotate credentials regularly for compliance
  • Monitor API usage to stay within limits
  • Enable comprehensive audit logging

Rate Limits & Quotas​

  • Standard API: 200 requests per minute
  • Bulk Operations: 50 requests per minute
  • Reporting: 20 requests per minute
  • Real-time Queries: 500 requests per minute

Security Considerations​

  • Store credentials securely using secrets management
  • Enable IP whitelisting for API access
  • Implement role-based access controls
  • Use encryption for data transmission
  • Regular security audits and compliance reviews
  • Follow data privacy regulations

Troubleshooting​

Common Issues​

  1. "Requisition creation failed"

    • Verify required fields are provided
    • Check user has requisition creation permission
    • Ensure budget availability

  2. "Timesheet approval denied"

    • Verify approver has correct role
    • Check timesheet is in approvable status
    • Review approval workflow rules

  3. "Vendor access denied"

    • Check vendor account status
    • Verify vendor has correct permissions
    • Review vendor tier access rules

Support​